Required Bid Documents:
----------------------

Two documents are required:

 (a) Bid Proposal: This document outlines all of the details except the
     budget. The proposal should contain:

     (1) The organizing team: Names and brief bios of General Chairs, 
         Program Chairs and Local Arrangements Chairs. Names and brief 
         bios of at least one chair (out of the two) each for Workshops, 
         Panels, Video, Brave New Ideas, Interactive Arts, Open Source 
         Software Competition, Multimedia Grand Challenge, Tutorials, 
         Doctoral Symposium, Preservation and Technical Demos.

         It is the responsibility of the General Chairs to obtain consent
         of all of the proposed team members.

         Please note that the SIGMM Executive Committee may suggest changes
         in the team composition for the winning bids. Please make sure that
         everyone who has been initially contacted understands this. 

     (2) The Venue: the details of the proposed conference venue including
         the location, layout and facilities. The layout should facilitate
         maximum interaction between the participants. It should provide
         for the normal required facilities for multimedia presentations
         including internet access.

         Please note that the 2015 ACM Multimedia Conference will be held in
         Asia.

     (3) Accommodation: the bids should indicate a range of accommodations
         catering for student, academic and industry attendees with easy
         as well as quick access to the conference venue. Indicative costs
         should be provided. Indicative figures for lunches/dinners and 
         local transport costs for the location must be provided.

     (4) Accessibility: the venue should be easily accessible to participants
         from Americas, Europe and Asia (the primary sources of attendees).
         Indicative cost of travel from these major destinations should be 
         provided.

     (5) Other aspects: 

              (i) commitments from the local government and organizations
             (ii) committed financial and in-kind sponsorships
            (iii) institutional support for local arrangement chairs
             (iv) conference date in October/November which does not clash 
                  with any major holidays or other major related conferences
              (v) social events to be held with the conference 
             (vi) possible venue(s) for the TPC Meeting
            (vii) any innovations to be brought into the conference 
           (viii) cultural/scenic/industrial attractions 
  
 (b) Tentative Budget: The entire cost of holding the conference with
     realistic estimated figures should be provided. This template budget 
     sheet should be used for this purpose:

     http://www.comp.nus.edu.sg/~mohan/ACMMM_Budget_Template.xls

     Please note that the sheet is quite detailed and you may not have all 
     of the information. Please try to fill it as much as possible. All 
     committed sponsorships for conference organization, meals, student 
     subsidy and awards must be highlighted.
 
     Please note that estimated registration costs for ACM members, 
     non-members and students will be required for preparing the budget. 
     Estimates of the number of attendees will also be required.


Feedback from ACM Multimedia Steering Committee:
-----------------------------------------------

     The bid documents will also be submitted to the ACM Multimedia Steering 
     Committee. The feedback of this committee will have to be incorporated 
     in the final submission of the proposal. 

       
Bid Evaluation Procedure:
------------------------

Bids will be evaluated on the basis of:

  (1) Quality of the Organizing Team (both technical strengths and 
      conference organization experience)

  (2) Quality of the Venue (facilities and accessibility)

  (3) Affordability of the Venue (travel, stay and registration)
      to the participants

  (4) Viability of the Budget: Since SIGMM fully sponsors this conference 
      and it does not have reserves, the aim is to minimize the probability 
      of making a loss and maximize the chances of making a small surplus. 


The winning bid will be decided by the SIGMM Executive Committee by vote.


 Bid Submission Procedure:
 ------------------------

 Please up-load the two required documents and any other supplementary 
 material to a web-site. The general chairs then should email the formal 
 intent to host along with the bid documents web-site URL to the SIGMM Chair 
 (klara@cs.uiuc.edu) and the Director of Conferences (mohan@comp.nus.edu.sg) 
 by Sep 01, 2012. 

 Time-line:
 ---------

     Sep 01, 2012: Bid URL to be submitted to SIGMM Chair and Director 
                   of Conferences
        Sep  2012: Bids open for viewing by SIGMM Executive Committee and 
                   ACM Multimedia Steering Committee
     Oct 01, 2012: Feedback from SIGMM Executive Committee and
                   ACM Multimedia Steering Committee made available
     Oct 15, 2012: Bid Documents to be finalized
     Oct 15, 2012: Bids open for viewing by all SIGMM Members
     Oct 31, 2012: 10-min Presentation of each Bid at ACM Multimedia 2012
     Nov 01, 2012: Decision by the SIGMM Executive Committee

Please note that there is a separate conference organization procedure
which kicks in for the winning bids whose details can be seen at:

  http://www.acm.org/sigs/volunteer_resources/conference_manual